For the digital product passport for textiles and clothing, you essentially need three types of documents: data about the product itself (fibre composition, country of production, care instructions), data about your company as the supplier (name, address, contact details), and any test reports or certificates that provide information about the safety or composition of the textile. Most of this data is probably already somewhere in your files, just not always in one place.
The detail that matters most in textiles is fibre composition. The ESPR work plan names clothing with eighty per cent or more textile fibres as the first product group for the delegated act expected to be published in 2027. That percentage is therefore not just a figure on a label: it may determine which products fall under the obligation first. If you already know what proportion of your collection is above that threshold, you also know where the first questions will land once the act is in place.
What comes from your own administration
You probably already have part of the required documents scattered across procurement, quality control and shipping administration. Think of the fibre composition as shown on the care label and specified in the purchase order, the country where the garment was manufactured, and the care instructions provided by the manufacturer. Data about your own business also belongs here: business name, Chamber of Commerce details and a contact address where you can be reached for questions about the product.
Test reports and certificates are another matter. Not every garment needs a test report, but where it does — for example with fabrics covered by existing product safety rules — it is advisable to know where that report is and how current it is. The regulation itself does not address whether a product is safe; that is covered by other frameworks. The passport addresses whether the correct information about it is findable.
What the manufacturer or importer provides
If you are not the manufacturer yourself, some of these documents come from the party you source from. This makes it practically important to establish now who in your supply chain provides which data and in what form. A supplier who provides fibre composition only on paper is different from one who already does so digitally and in structured form. If you make agreements about this now, you won't have to do so under time pressure later.
This is also the moment when many companies ask themselves who in the supply chain is precisely responsible for which part of the passport. That question is linked to the role you fulfil under the regulation, and you can read a more detailed explanation of that distinction in the knowledge base with explanation per role and obligation.
What you cannot yet establish
A number of things simply are not yet settled. The precise list of mandatory data fields, the form in which data must be provided and the exact implementation date follow from the delegated act that has yet to be published. What is available now is the work plan with the order of product groups; the details of the act itself are not yet there. It therefore makes little sense to compile a complete file per item now according to a format that may still change. However, it is worthwhile to know which documents you will need anyway, regardless of the exact form.
If you want an initial picture of where your company stands in relation to this documentation, the product scan with a few short questions provides an indication without you having to look everything up immediately. It is also useful to know where the information on texpas.eu comes from and how it is maintained; that is explained on the page about the method and sources.
Establish structure in advance
Even without final date requirements, it makes sense to create a fixed location now where fibre composition, origin data, care instructions and any test reports per article come together. This saves searching once the obligation becomes concrete, and it makes the conversation with suppliers and software parties easier. For specific questions about your own situation, your sector or your position in the chain, it is still advisable to consult the official text or involve a lawyer; this page describes the main points, not individual advice.
If you are still unsure which documents are relevant for your products, check the frequently asked questions on this topic on the page with answers to practical questions from entrepreneurs, or take the free quick-scan to see in a few minutes where you can start for your own assortment.